Malvern, PA
Vanguard is not offering visa sponsorship for this position.
The Event Planner will lead the meeting and events strategy for the Institutional Investor Groups (IIG) Client Success Summits. Assist in planning, implementation, and post-event follow-up for largest-scale or highly complex meetings and events. Strategically partners with meeting and event sponsors to define event goals, business objectives, and target audiences.
In this role, you will
- Coordinate and lead the logistics for highest profile and/or highly complex meetings and events under minimal direction of marketing, communications, and event planning leaders. Consult with and provide strategic direction to senior leaders in defining event goals, business objectives, and target audiences. Incorporate strong business and industry knowledge into the meeting and events strategy. Assist decision makers in planning and troubleshooting pre-event, day-of event, and post-event. Track event budget and discusses with event sponsors and managers as budgetary concerns arise.
- Support presenters through on-site and virtual support. Organize and serve as main point of contact for key clients visiting Vanguard offices and conferences. Track and communicate post-event reporting and follow-up activities to appropriate parties. Gather pre- and post-event data for analysis. Consult with leaders to make event-related business decisions using data reports, anecdotes, and industry best practices as appropriate.
- Implement event plans consistent with marketing and business objectives, contribute to and monitor cost/benefit analyses, and encourages
- continuous-improvement
- Deliver clear, timely, and accurate communications on conference and event status and issues regularly to stakeholders, including leaders, team members, and senior managers. Independently coordinate and propose solutions to meeting and event issues. Engage and help lead contingency planning efforts.
- Assist team with the identification, evaluation, and resolution of meeting and event obstacles. Elevate items of high concern to senior management and recommend courses of action.
- Construct clear project plans, agendas, and timelines for a variety crew. May oversee external partners. Apply strong project management skills to prioritize work and lead interdisciplinary teams of crew and external partners.
- Foster effective communication and partnership with external partners. Liaise between internal and external partners as needed.
- Ensure Vanguard protocol is followed throughout any administrative or logistical activities. Surface issues to appropriate parties proactively.
- Coach less experienced meeting and event planning and communications crew to build team expertise, maximize capacity, and promote the adoption of best practices and emerging technologies in the event planning industry.
- Participate in special projects and perform other duties as assigned.
What it takes
- Five years related work experience.
- Corporate event planning experience
- Strong Project management skills
- Proven ability to manage and balance multiple stakeholders
- Undergraduate degree or equivalent combination of training and experience.
Special Factors
Sponsorship
About Vanguard
We are Vanguard. Together, we're changing the way the world invests.
For us, investing doesn't just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you
can
We want to make success accessible to everyone. This is our opportunity. Let's make it count.
Inclusion Statement
Vanguard's continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement Do the right thing.
We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard's core purpose through our values.
When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguards core purpose.
Our core purpose To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.