• SALARY:NONE
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Collyer Quay Centre - 16 Collyer Quay, #19-00

Location

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

About the role

Provide

the Private Funds Group and

smoothly.

Office Management Tasks

  • Take responsibility for office set up, relocation, floorplan updates and smooth running including IT and basic procurement functions for the office
  • Reception management providing building access, answering phone calls and general office queries including collection and distribution of mail, couriers as required
  • Support visiting Executives to the Singapore office with assistance in meetings set up, presentation formatting, travel and visit arrangements, access pass, desk and IT set up
  • General management of stationary and kitchen supplies, ordering of office products, business cards printing, printer management, mail distribution for team, couriers, office plants maintenance
  • Report on and project manage the resolution of all operational issues i.e., light replacements, coffee machine, plans etc to the Facilities Management contact
  • Ensure all meeting rooms are equipped with the right technology and are kept clean and
  • tidy
  • Manage American Express Corporate Card program, new applications and all disputes (fraud, discrepancies, late fees, etc)
  • Manage supplier relationships for the team (eg accounting forms, law firms, tax advisers, mobile phone providers, landlord) including ensuring appropriate contracts are executed and retained, bills are reviewed and processed
  • Support in managing Brookfield Cares, Brookfield Women Network and any other events for the Singapore office
  • As the dedicated Business Continuity Management Team Coordinator for Singapore, assist in arranging all emergency related training, including first aid, fire evacuation training with BMO.
  • Assist in updating of the Singapore Welcome book, Intranet page and Travel information flyer for any general office changes or updates

Key office liaison point

  • Working with APAC HR facilitate policy changes, rollouts and procedures applicable to the Singapore office
  • Working with APAC Corporate Communications, send out office wide communications and work with APAC Corporate Communications as required

Executive Assistant Team support

  • Provide a high level of executive assistance support to the Private Funds Group and Corporate Group, including IT teams in Singapore. Depending on business needs, this may be subject to change.
  • Partner with CRMs to ensure pre-briefing notes and materials are ready prior to client meetings.
  • Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with other EA's in a timely manner
  • Manage end to end travel including flights, visa, documentations, hotels, transportation, expense
  • claims
  • Maintain the contact information for each institutional investor for ease of reference and recordkeeping.
  • Printing and binding of documents as and when required.
  • Assist in attendance, registration management of outside Conferences hosted by 3rd party.
  • Working with APAC HR, manage the onboarding for new starters updating the organisation chart to reflect the new positions and conducting new starter orientation for these individuals.
  • Working with APAC HR and APAC IT, support offboarding for employees, including IT access switch off, arranging return of company assets
  • Organise meetings, video and teleconferences, workshops, conferences and events (internal and external), including venue, catering & AV requirements
  • Process Amex card and cash claim transactions in Concur for the Private Funds Group and Corporate Group, ensuring they are paid timely.
  • Document management creating and maintaining effective filing and archiving processes
  • Special projects, entire office events and activities as required
  • Report gifts & entertainment for the team
  • Provide EA support during annual leave/absences to teams

About you

  • Minimum 7 years of experience
  • Formal
  • essential
  • Experience
  • management
  • Experience
  • contacts
  • Ability to build strong working
  • relationships
  • Flexibility
  • adaptability
  • Excelle
  • nt
  • skills
  • E
  • xcellent
  • skills
  • High
  • objectives
  • Organised
  • High
  • integrity
  • Excellent
  • accuracy
  • Self-starter
  • Ability
  • simultaneously
  • Respect
  • confidentiality
  • Ability
  • Strong
  • deadlines
  • Demonstrated
  • Professionalism
  • contacts
  • Ability
  • relationships

Brookfield Asset Management does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior request from us will be considered the property of Brookfield and we may choose to engage with the candidate directly. We respectfully request that recruitment agencies do not contact us regarding this position.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.