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Job Summary

Job Description

What is the Opportunity?

RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework.

The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This position takes a lead role supporting executives with deliverables to senior bank executives, management committees and internal and external stakeholders. The role provides administrative and operational support to ensure the smooth running of all the operational and administrative aspects of the team.

What will you do?

  • Effectively represents the VPs and business unit through professional and collaborative interactions with executive assistants across the enterprise.
  • Anticipate issues and initiates appropriate actions to ensure the most effective use of the VP's time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate
  • Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
  • Proactively manages the VP,
  • Social Impact & Innovation's
  • Manages travel arrangements for efficiency and cost effectiveness
  • Acts as the first point of contact for key external stakeholders,
  • Lead the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
  • As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings
  • Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct)
  • Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning .

What do you need to succeed?

Must-have

  • College Diploma or University graduate preferred or equivalent experience.
  • 5-7 years of Executive or Administrativesupport experience supporting busy executive leaders.
  • Superior proficiency in MS Office (Word, PowerPoint, Excel, Outlook) Intranet and Internet navigating, research and presentation skills.
  • Exceptional organizational and time management skills specifically around calendar administration, scheduling, abilityto organize, plan, and schedule events.
  • Strong interpersonal skills in working effectively with various levels of staff, including senior management and executives ability to work as a team member.
  • Soundjudgementindecision making strongproblem-solvingskills and resourceful in working with others and representing the office of the senior executive.
  • Anticipate the needs of the seniorexecutive and flag questions or opportunities before issues arise.
  • Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.

Nice-to-have

  • Capability with project management tools (Mural, Evite)
  • Technical savvy. Comfortable with enterprise technology (Workday, Concur, Archer, MyMarketplace)
  • Related experience within a matrixed corporate environment.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keepgrowing,and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achievingsuccessthat is mutual.

  • Opportunity to be a valuable member of a critical team.
  • Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.
  • Significant exposure to stakeholders across multiple businesses.
  • Interesting, complex work that makes a difference in peoples' lives.
  • A collaborative culture that recognizes innovative business ideas.

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I

and Equal Opportunity Employment

nclusion

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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