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LFE European Asset Management (formerly Oaktree Capital Management (Lux.)) is a joint venture between Brookfield Asset Management and Oaktree Capital Management and is a regulated entity supervised by the Luxembourg Commission de Surveillance du Secteur Financier (CSSF) to provide services as alternative fund manager across Europe. Our role is to provide independent governance and oversight to Oaktree and Brookfield's Alternative Investment Funds (AIF), with rigorous risk controls, working in internal partnership with the group entities to support growth in Europe while adhering to the highest standards of integrity.

Scope and Responsibilities

The Administrator reports to the Senior Company Secretary and will be responsible for

  • Supporting the various AIFM operational functions including Company Secretarial, Delegation Oversight, New Products & Fund onboarding Depositary Oversight etc. and
  • Ensuring all administrative activities will be performed following the business needs.

Main responsibilities

  • Support the Company Secretarial function in maintaining a physical and digital filing system and in general requests
  • Treatment of incoming and outgoing mail (open, scan, rename, file, forward to the relevant stakeholders)
  • Uploading legal documents to both firms electronic platforms
  • (Diligent/BluePrint/LED)
  • Filing of various documentation with RCS/RBE
  • Collection of signatures of board members for a wide range of legal documents
  • with apostil of documents
  • Notarization/certification
  • Assisting in the ongoing activities for the launch of new products in Luxembourg (opening bank accounts, filling in forms, collection of other documents etc.)
  • Assisting with various KYC requests from banks and service providers
  • Coordinating between our legal, marketing, investment management and all other internal parties in ensuring all fund documentation is kept up to date and relevant to the product and marketing needs
  • Assisting with the scheduling of board meetings
  • Assisting with drafting board minutes

Experience required

  • Experience in a similar environment in a role of the administrator, administrative assistant, coordinator or similar in the AIFM and/or service provider in Luxembourg
  • Knowledge of filling requirements and process for RCS/RBE fillings
  • Experience in working with data management electronic platforms
  • Intermediate to advanced skills on MS Word, Excel and PowerPoint and Adobe Acrobat
  • Ability to multitask and keep track of progress for multiple items
  • Basic understanding of corporate governance
  • Strong administrative and organizational skills are essential

Personal attributes

  • Responsible with a strong work ethic and sense of dedication
  • Ability to manage expectations of stake holders and communicate effectively
  • Excellent interpersonal, verbal and written communication skills
  • Works well under pressure and with time constraints
  • Outstanding organization skills with high attention-to-detail
  • Team-oriented with strong integrity and professionalism and able to work autonomously
  • Fluent in English, both written and oral, French and any other language will be considered as an asset
  • Action oriented with focus on continuous improvement
  • Attention to detail and proactive

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.