Malvern, PA
Vanguard is not offering visa sponsorship for this position.
The Office of Continuous Improvement (OCI) organization within Operation Enablement (OE) We create value across four primary dimensions Client outcomes, Productivity, Speed, and Crew Engagement.
Together they propel PI performance to achieve a sustainable advantage for all investors. OCI is organized under a cross-functional, matrixed model of delivery management teams aligned to each PI sub-division and functional centers of excellence, designed to enable and provide key divisional systems and processes. With Client Alpha, Client Experience, and Focus brought to life though your continual efforts,
Highlights of our team
- This team can function cohesively and can complete tasks very quickly and seamlessly. Being proactive and having strong problem solving skills is key
- This team is unique in OE to be streamlined to one leader and have the ability to receive consistent developmental feedback and coaching.
What benefits can you expect from this role
- Exposure This role offers the opportunity to work with and support the OE leadership team through a variety of tasks.
- Relationship Management This role learns how to manage different audiences and how to confidently influence and execute decisions.
Successful candidates for this role will
- Be able to quickly adapt and respond to change and last-minute requests while managing expectations of leadership team while remaining positive
- Have strong attention to detail, time management, and ability to shift priorities of different tasks when needed
- Excel in relationship management in order to build strong effective relationships with those they are supporting
- Possess problem solving skills, a positive attitude, and be a team player
- Have experience with NWoW practices and a willingness to support NWoW initiatives
The Administrative Associate will
- Work in a confidential, highly responsive relationship with the senior leadership team to
- Arrange and manage logistics for departmental meetings and conferences
- Prepare materials for team meetings
- Maintain calendars organize and schedule appointments
- Coordinate travel for arrangements for senior leaders
- Prepare reports and presentations
- Manage site visitors
- Act as the point of contact for internal and external clients/vendors
- Assist with tracking maintaining departmental expenses.
- Assist with training and peer coaching
- Provide backup coverage for other department admins during PTO
- Provide on-site coverage for visiting Principals
- Proactively engage Admin Supervisor to take on additional responsibilities for the benefit of the broader RSS Department
- Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
- Participates in special projects and performs other duties as assigned.
What it takes
- Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
- High school diploma or an equivalent combination of training and experience Associates degree or Bachelor degree preferred.
Special Factors
Sponsorship
About Vanguard
We are Vanguard. Together, we're changing the way the world invests.
For us, investing doesn't just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you
can
We want to make success accessible to everyone. This is our opportunity. Let's make it count.
Inclusion Statement
Vanguard's continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement Do the right thing.
We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard's core purpose through our values.
When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguards core purpose.
Our core purpose To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.